UJ Sciences Librarian: RefWorks Portal

RefWorks is a web-based Research Management tool. Easily add and manage data. Collaborate. Generate bibliographies. Use it on- or offline, or from your mobile.

If you are NEW to RefWorks, check out the Sciences Librarian RefWorks portal: Provides access to RefWorks, databases, training instructions and step-by-step videos

The UJ Sciences students will have trainings sessions on RefWorks from April 2012.

Contact me directly for more information

Pavlinka Kovatcheva, Faculty Librarian: Sciences; pkovatcheva@uj.ac.za



The  Sciences Subjects Portal  project has taken nearly a year to emerge, with many ups and downs. Finally the Sciences users will have their own specific portal for library services and resources. Since early January the project (individual subjects portals and  supporting  information) started coming to life with many updates and changes.

The Sciences Librarian Portal and the Sciences subjects portals have been created on a “wiki” software, which allows collaboration between selected  members (currently the collaboration is not yet implemented). This portal was developed and is currently updated by Pavlinka Kovatcheva, Sciences Librarian at the Kingsway Campus of the UJ.  The Portal can be used by all Sciences users across Campuses.

The use of this social software platform serves as a library experiment, which implements various social tools (Web 2.0) into the academic library (wiki, blogs, IM, Taggs, Social Networking, Widgets, etc). In this way the Library tries to enhance its services to  its users and potential users, allowing  easy access to subject specific resources and  interaction with the library by using the Instant Messaging tool and the opportunity to comment on the blogs post.

The Sciences Portal also gives you direct access to the Top Sciences Resources.

Sciences subjects currently available through the Portals are: Apllied Mathematics & Mathematics; Astronomy & Astrophysics; Biochemistry; Biology; Botany & Plant Biotechnology; Chemistry; Information Technology; Energy; Environmental Management; Geography; Geology; Human Anatomy & Physiology; Microbiology; Physics, Statistics and  Zoology. Information currently available on most of the portals includes:

  • Support to Undergraduates and Postgraduates;
  • UJ Library services & resources links;
  • University & Sciences links;
  • Top Research Resources;
  • Top Subject Resources;
  • Electronic Reference works (some also have suggected prints);
  • Electronic books;
  • Useful websites;
  • Subject  specific full-text journals, abbreviations links;
  • Sciences journals;
  • How to find full-text journals, etc.;
  • Associations, Councils, etc. links.

Researchers will find support to their research needs on this portal. It will answer many of their library  and research questions, such as starting with their research proposal, conducting and managing literature review, submitting Theses & Dissertations to the library, finding the best academic journals for publication, etc. New updated information is coming soon.

For their teaching, lecturers will find a special section with relevant information on: how to place books on Reserve, how to obtain copyright, submitting previous exam papers; how postgraduates  submit Theses and Dissertations to  the Library, how to access Education Resources for their teaching needs, etc.

Students will find abundance of subject specific information to assist them with their preparation, study and assignments. The general information should  enhance their understanding of the library and its workings. Although the sections on Support to New Students and Undergraduates are still under development, it is neverthless a relevan source.

Library and Information Literacy skills are important to all users in becoming life-long independent information users. The Sciences portal gives you an opportunity to view various guides and tutorials, to set an appointment for library training with your subject librarian or just to use the services of the general librarians. Go to: Training Guides & Tutorials; Need help: Ask-a-Librarian (APK); Library User Education to Sciences: First year students; Undergraduates; Researchers for more information.

The content of these portals are updated regularly. Your contributions and suggestions are welcome.

To keep you abreast with the latest information about the UJ Library and its resources, you can make use of the Sciences Library News blog. Learn about trials, new and cancelled databases, library hours, library services and much more. To keep you current with the latest in the Sciences & UJ Research, the UJ Sciences Librarian blog will provide this and much more useful information.  These two Current Awareness tools are also embedded into the Sciences portal and soon will be available through the subjects portals.

Additionally the subjects portals have interesting embedded “widgets” or “gadgets”: Sudoku (Appl. Maths & Maths; Statistics), National Geographic News, GIS Search Engine (Geography), Energy Citation Database, Energy Search Engine (Energy & Env. Management portals); Astronomy Picture of the Day & Stars and Planets gadgets (Astronomy) and  many more comming. Why I’m using these tools? Because they visually entice users to participate in them in search for information for research and pleasure.

I hope that the hard work I put into this project  and the new skills I learned by creating and developying these portals will be of help to all of you. For any suggestions and contributions, please contact me: Pavlinka Kovatcheva, Subject Librarian APK,  pkovatcheva@uj.ac.za; tel: 011 559-2621


The UJ Library extended the membership for all POSTGRADUATES until 28 February 2009. Students will be able to access the databases until their 2009 registration is in place.

If you still experience any problems, please contact the Head of  Lending Desk at APK: April Mahlangu (aprilm@uj.ac.za, 011 559 2853)  

Visit the Library webpage for additional services and products information.


Inter Library Loan is a method of obtaining and supplying materials, which are not available in the UJ Library. This service is on National and International level, and is regulated by various agreements such as CHELSA and GAELIC.


If the material is not available on UJLink (Library Catalogue) or on the A-to-Z electronic journals, you can place a request through Inter Library Loan services. The item will be requested from another South African or International libraries.


Who qualifies for this service?


This service is available to UJ staff and Masters & Doctoral students.




South African requests are FREE of charge.

For international requests, FEE charges are applied. Read more on the Inter Library Loan web.


How to get started?


1.        If you are first time user, you need to register as an interlending member by completing ILL requisition form.

2.       You can scan, fax or e-mail after completion.

3.       Once the form is submitted to the ILL office you can start using the service.

4.       You can place ILL requests in two ways:

·         In person by completing the available cards at the ILL office or

·         Electronically – by placing your request directly through the Inter Library Loan web page. Please note, that the electronic ordering is available only at APK Campus. To place electronic request you will need to login with your SURNAME, STAFF/STUDENTS number and PIN. PIN is easy to create, just follow the instructions.

5.       Once the request is fulfilled by ILL, you will receive an e-mail notification to collect the item.

6.       If an item is not available in South Africa, you will be asked if you need the request to be placed with International Libraries.



For more information, go to the Inter Library Loan web page or contact the library staff members at these campuses:








Level 2

Heila Oosthuizen


011 559 2256

011 559 2031

011 559 2164


Joyce Makhubedu


011 559 1294


011 559 1296



 Antonet Davis


011 559 6326


011 559 6343


 Fikiswa Mgengo


011 559 5668


011 559 5673


An Inter Campus Loan (ICL) is a transaction in which books and journal articles are made available by one UJ Campus Library to another upon request.

The purpose of Inter Campus loans is to provide good and speedily services to our clients of the University of Johannesburg Library and Information centre.

Inter Campus loans are available to ALL the registered users of the University.


Where to start?

The need for this service will arise when you search the UJLink (Library Catalogue) and find a book or a journal at another campus. Search also A-to-Z electronic journals to ensure that the journal is not available in electronic format.

Once you establish that the book or journal you need is not available at your Campus Library or that all copies are already in use by other users, you can:

·         Check the UJLink and A-to-Z electronic journals for availability

·         Only books that are on open shelves can be loaned.

·         Write down the details of the title, including the campus and shelf number

·         Approach your Library Campus Inter Library Loan (ILL) office

·         Complete the cards which are available at the ILL office

·         There are two different cards: yellow for books and orange for journals; make sure that you complete the right card.

·         Once the card is filled, just put it in the allocated “post” box

·         You MUST come to the ILL office and inquire if the material is received within 3 working days


Who qualifies for this service?

This service is available to all staff and students of UJ.

Compliance with the LIC Access and Circulation Policy is a prerequisite to this service.


Cost for late returns:

Fines as determined by the LIC Access and Circulation Policy charged for late returns


Courier service:

This service is daily available to ensure that the turn around time is not compromised.


Loan period:

Determined by the UJ loan period as reflected in the LIC Access and Circulation Policy

To find out more about this service, contact the library staff members at these campuses:








Level 2

Heila Oosthuizen


011 559 2256

011 559 2031

011 559 2164


Joyce Makhubedu


011 559 1294


011 559 1296



 Antonet Davis


011 559 6326


011 559 6343


 Fikiswa Mgengo


011 559 5668


011 559 5673





Study Collection contains books with a higher frequency of use than the books in the Open Collection.

Requests for books to be placed in the Study Collection may be submitted by:

 The loan period for the Study Collection is five days.

Two study collection items may be borrowed at a time.

These items CANNOT be renewed.

Each year the Study Collection can be reviewed.

For more information visit the Lending Services webpage.


UJ Library Reserve Collection consists of Electronic Course Reserve (ECR) and Printed materials. Usually these are library materials with high expected usage.The materials to be placed on reserve can be recommended by:

·         Lecturers

·         Subject Librarians

·         Lending/Circullation Staff or

·         Requested by students.

The Reserved Collection /Short Loans Collection materials can be accessed through the UJLink (Library Catalogue) or directly through Course Reserve  website. You can search the Course Reserve either per:  Lecturer or  Course name or number





Electronic Course Reserves (ECR) is a collection of articles, chapters in a book and class-notes prescribed by the lecturers for specific courses. These course materials are made available online through Course Reserve for students to access.



  • Course materials are available 24/7 from any place where there is internet access.
  • Materials can be sent to the library via email to the relevant subject librarians or the Library Circulation Desk staff
  • This makes it convenient for the lecturer and it also speeds up the process.
  • Students can either print or download documents.
  • Easy to manage and update.


  • For materials that are not you own work you will need to clear copyright with the copyright officer (Thapelo Mashishi, thapelom@uj.ac.za, 011 559-2182)
  • Lecturers who want to submit materials for the ECR can download the DALRO Blanket License form, which needs to be used for all copyright permission requests. No materials will be placed without clearance from the Copyright officer.
  • Submit copyright cleared materials to your Campus Library ECR person.
  • Update your course material every semester.


For more information visit the Lending/Circulation Services webpage.



Course material will be removed at the end of every semester.

Materials must be submitted at least 48 hours prior to the date on which it will be needed.





Printed course reserves are prescribed and/or recommended material such as books, journal articles, chapters in a book or anyother class notes. These materials are available in the circulation desk to be borrowed for photocopying or studying only inside the library. They can be borrowed for 2 hour only.   




For more information visit the Lending/Circulation Services webpage.


According to an agreement between libraries at higher education institutions in South Africa, postgraduate students and academics can apply for library membership from these institutions. The reasons for that membership could be:

          Library near place of residence;

         Library, which provide resources not available at the UJ Library;



Only UJ staff, Academics & Postgraduate studtents can request this membership!


Some of the Libraries you can apply for membership are:

– UNISA, University of Pretoria, WITs University, University of Limpopo, Nelson Mandela Metropolitan University, Rhodes University, North West University, Tshwane University of Technology, University of Stellenbosch, University of Cape Town, University of the Free State, etc.


Steps in applying for access to other University Libraries:


1.        Complete the Letter of Introduction form to apply for membership to other library.

2.       Only 2 libraries can be selected.

3.       Submit the completed form to your subject librarian (by fax or in person) accompanied by prove of registration.

4.       Specify if you would like the Letter to be collected, posted or faxed. You will be contacted once the Letter of Introduction has been processed.

5.       Please ensure that you don’t have overdue books or unpaid funds.

6.       Allow one-two day for administration.

7.       Hand this letter of Introduction in at the library with which you would like to apply.

8.       Please adhere to all the rules and regulations of that library.



Access to the UJ Library is provided to clients affiliated to the University:

  • Staff (temporary & permanent)
  • Students
  • Prospective M & D students (access only to the Campus,where registered)
  • Alumni members and
  • Honorary members.

All these members gain access to the library by using a valid university card.


Approval of membership:

Requests for free membership will be approved by the Head of the LIC. Please copmlete the UJ Library Membership form.

Corporate membership – approved by the Team Leader: Lending.

Membership approved by lending staff:

·         Staff / students, students of other S A  Higher Education institutions

·         Alumni

·         External clients.


Staff and Students

Staff and students have access to all campus libraries. Membership is valid for the duration of their affiliation with the university.


Prospective Postgraduate students

Postgraduate students doing their proposals, and who need to have access to library resources, can register at the library.

Pleasecomplete the UJ Library Membership form.

A letter of recommendation by the lecturer must accompany this application.

The membership is valid for a calender year.


Visiting Lecturers/Professors:

Visiting lecturers can apply for special membership of the library. Please, ask for Membership form at the Lending desk at your campus.


Students and staff from foreign universities:

Visiting lecturers and students from foreign universities may obtain membership on presenting a letter of introduction from the relevant academic department at UJHB.

Membership will be restricted to the campus library where registered.


Alumni members

Alumni members membership is to all UJ campus libraries, upon payment of membership fee at the Library.

Membership will be valid for a year.

Membership can be renewed upon  payment of a fee.


Honorary membership (including Friends of the Library and donors) may be bestowed at the discretion of the Library Directorate. Retired faculty staff and council members of the University qualify for free honorary membership.


Former employees obtain membership upon payment of external membership fee.


Day visitors:

Day visitors are allowed access on payment of a daily fee.

The amount to be paid in full regardless of the duration of the visit.

The fee is subject to annual revision.

Once payment is received  – the visitor will be issued with temp access card.


Students/staff from other South African higher education institutions:


They are admitted according to the CHELSA  & GAELIC agreements (Letter of introduction).

Members must purchase a university card at the fee determined by the University. Access is to the registered library only.

Membership is valid until the end of the current academic year.


If you are experiencing problem with login access to the electronic resources or you need any information concerning borrowing & returning books, please contact the Lending Desk staff at your campus library.