According to an agreement between libraries at higher education institutions in South Africa, postgraduate students and academics can apply for library membership from these institutions. The reasons for that membership could be:

          Library near place of residence;

         Library, which provide resources not available at the UJ Library;



Only UJ staff, Academics & Postgraduate studtents can request this membership!


Some of the Libraries you can apply for membership are:

– UNISA, University of Pretoria, WITs University, University of Limpopo, Nelson Mandela Metropolitan University, Rhodes University, North West University, Tshwane University of Technology, University of Stellenbosch, University of Cape Town, University of the Free State, etc.


Steps in applying for access to other University Libraries:


1.        Complete the Letter of Introduction form to apply for membership to other library.

2.       Only 2 libraries can be selected.

3.       Submit the completed form to your subject librarian (by fax or in person) accompanied by prove of registration.

4.       Specify if you would like the Letter to be collected, posted or faxed. You will be contacted once the Letter of Introduction has been processed.

5.       Please ensure that you don’t have overdue books or unpaid funds.

6.       Allow one-two day for administration.

7.       Hand this letter of Introduction in at the library with which you would like to apply.

8.       Please adhere to all the rules and regulations of that library.




Access to the UJ Library is provided to clients affiliated to the University:

  • Staff (temporary & permanent)
  • Students
  • Prospective M & D students (access only to the Campus,where registered)
  • Alumni members and
  • Honorary members.

All these members gain access to the library by using a valid university card.


Approval of membership:

Requests for free membership will be approved by the Head of the LIC. Please copmlete the UJ Library Membership form.

Corporate membership – approved by the Team Leader: Lending.

Membership approved by lending staff:

·         Staff / students, students of other S A  Higher Education institutions

·         Alumni

·         External clients.


Staff and Students

Staff and students have access to all campus libraries. Membership is valid for the duration of their affiliation with the university.


Prospective Postgraduate students

Postgraduate students doing their proposals, and who need to have access to library resources, can register at the library.

Pleasecomplete the UJ Library Membership form.

A letter of recommendation by the lecturer must accompany this application.

The membership is valid for a calender year.


Visiting Lecturers/Professors:

Visiting lecturers can apply for special membership of the library. Please, ask for Membership form at the Lending desk at your campus.


Students and staff from foreign universities:

Visiting lecturers and students from foreign universities may obtain membership on presenting a letter of introduction from the relevant academic department at UJHB.

Membership will be restricted to the campus library where registered.


Alumni members

Alumni members membership is to all UJ campus libraries, upon payment of membership fee at the Library.

Membership will be valid for a year.

Membership can be renewed upon  payment of a fee.


Honorary membership (including Friends of the Library and donors) may be bestowed at the discretion of the Library Directorate. Retired faculty staff and council members of the University qualify for free honorary membership.


Former employees obtain membership upon payment of external membership fee.


Day visitors:

Day visitors are allowed access on payment of a daily fee.

The amount to be paid in full regardless of the duration of the visit.

The fee is subject to annual revision.

Once payment is received  – the visitor will be issued with temp access card.


Students/staff from other South African higher education institutions:


They are admitted according to the CHELSA  & GAELIC agreements (Letter of introduction).

Members must purchase a university card at the fee determined by the University. Access is to the registered library only.

Membership is valid until the end of the current academic year.


If you are experiencing problem with login access to the electronic resources or you need any information concerning borrowing & returning books, please contact the Lending Desk staff at your campus library.